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EXPRESSION OF INTEREST FOR EXTERNAL ANNUAL FINANCIAL AUDIT AND LEGAL SERVICES | Chama cha Uzazi na Malezi Bora Tanzania (UMATI)

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EXPRESSION OF INTEREST FOR EXTERNAL ANNUAL FINANCIAL AUDIT AND LEGAL SERVICES | Chama cha Uzazi na Malezi Bora Tanzania (UMATI)

Job Summary

The successful External Auditor will cover the Association Head Office, the Static Clinics Offices and Association’s investment private entity limited by shares. The audit will be in conformity with Generally Accepted Accounting Standards and International Standards of Auditing (“ISA”). The findings and recommendations shall include an action plan for UMATI and accounting improvements depending on findings and its implications and shall accommodate management comments.

  • Minimum Qualification: Unspecified
  • Experience Level: Mid level
  • Experience Length: 1 year

Job Description

Background information

Chama cha Uzazi na Malezi Bora Tanzania (UMATI) is an autonomous, not for profit, non-political national NGO providing Sexual and Reproductive Health (SRH) information, education and services in Tanzania. UMATI was established in 1959 and is a full Member Association of the International Planned Parenthood Federation (IPPF); recently accredited by IPPF in September, 2019. UMATI is governed by a well-established policy volunteer structure from the national to community grass roots level. The volunteers devote their time and expertise to promote and maintain the Organization and its functions.

We would like to engage a reputable audit firm and a Law firm to provide statutory audit of UMATI and legal services.

1. EXTERNAL AUDIT SERVICES FINANCIAL YEAR ENDING 31 DECEMBER 2020

Audit Objective

The objective is to obtain reasonable assurance that the financial statements reflect a true and fair view of the financial position of the Association and its subsidiary. The audit will be performed in accordance with generally accepted accounting standards and International Standards of Auditing (“ISA”). The audit report will include an Independent Auditors Report (Opinion) on the financial statements. The audit shall also include review of financial controls effectiveness and other required time to time schedules or analyses as UMATI may determine are necessary in order to ensure that Association resources are being properly managed. The auditors should assess the organization’s compliance with the provisions of the Tanzania Trustees’ Act, Companies Act, Not For Profit Organization Act and the relevant applicable regulatory authorities e.g. Tanzania Revenue Authority

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Scope of work

The successful External Auditor will cover the Association Head Office, the Static Clinics Offices and Association’s investment private entity limited by shares. The audit will be in conformity with Generally Accepted Accounting Standards and International

Standards of Auditing (“ISA”). The findings and recommendations shall include an action plan for UMATI and accounting improvements depending on findings and its implications and shall accommodate management comments.

Eligibility Criteria

Eligible Audit firm should meet the following criteria:

Audit firm registered in Tanzania and regulated by National Board of Accountants and Auditors (NBAA), A medium tier or Above as classified by NBAA, Experience of the audit firm with audit reporting under

International Financial Reporting standards (IFRS) and International Standards on Auditing (ISA) ,References for similar audits performed within the last three years (From 2017 and above), Provide

Audit Methodology, Proposed Work-plan, Curriculum Vitae for the partner, manager and key staff proposed for the audit team , Audit firm and staff must be independent of UMATI and its subsidiaries, and affirm their independence in the engagement letter, The firm must have at least 10 years relevant experience in carrying out Audits particularly of Financial Audits of Not for Profit Organizations, for donor funded Programs, Any actual or potential conflict of interest in taking up this role should be highlighted. Take note that TORs will be availed only to shortlisted firms which shall be required to submit both Technical and Financial Proposals.

Deliverable

The audit report and accompanying statements of financial condition shall, at a minimum, be presented in English. The key deliverables are: –

1. Audited Financial Statements indicating if accounting standards have been applied and whether they reflect a true and fair view of the financial position of the Association

2. Management Letter where matters that are not material to the financial statements, but which the auditors wish to communicate to UMATI may be reflected for management action.

2. LEGAL SERVICES

The Objective of the Assignment

The Objective of the assignment, among others, is to ensure that UMATI gets External Legal services at high quality, timely and value adding from credible, eligible and well-established service provider. The law firm is expected to provide professional Legal services where required in all statutory matters as well as other Legal services. Some of the needed areas of expertise: Charity, Association Governance and regulatory matters ;Dispute resolution; Human Resources and Employment; Commercial including contractual arrangements, Outsourcing, Procurement, Partnering, Sponsorship and Marketing Agreements;

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Property Law including sale and purchase, Leasehold, and Property Management; Corporate advice including partnership and JV agreements; Intellectual property rights including advice on branding, copy right, trademarks, and domain names; Data protection and Data security; Immigration and Visas.

We expect the chosen firm to be able to advice in all the areas of law stated above. We reserve the right to seek specialist advice outside the appointment as required. We expect the appointed firm to provide robust estimates at the outset of instructions and keep us up to date on matter progress and costs. If a matter looks likely to overrun, we expect to be alerted in advance in order to approve, or not, the over spend. We expect to be billed monthly with a detailed narrative of the work undertaken. We will pay disbursements incurred by a third party but will not pay for a firm’s internal administration or travel costs. We would be interested in any proposals for alternative fee arrangements such as fixed fee quotes

About Your Firm

We would expect Firms/Practitioner who are submitting an Expression of Interest to be able to:

Demonstrate experience in all the areas of law we require, Demonstrate a real commitment to delivering a quality, client-focused service at a competitive price, Demonstrate appropriate management systems in place to ensure that work is always done at a level commensurate with its difficulty, complexity and importance so that the Association knows it is receiving value for money, Confirm charging rates will apply for the period of the contract. No annual increases will be accepted.

Your Team

We expect the relationship with the Association to be managed by a client relationship manager who will be the initial point of contact for any inquiry or review. They will allocate the work to an appropriate person who has been briefed about what the Association expects from its external lawyers. We will expect to be provided with all contact details for the client relationship manager and any other lawyers with whom we are working on any given project.

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The Next Steps

UMATI invites eligible consulting firms to indicate their interest in providing the services. Interested consultants must provide information indicating that they are qualified to perform the services. Such information may include;

Your experience of acting for not-for-profit and private sector Organizations in the range of legal disciplines stated above, Details of the proposed client relationship manager, Description of similar assignments, The proposed team structure and brief details of the staff likely to be involved in delivering the, services to the Association. You do not need to give detailed CVs; a link to their website profile will suffice, Details of how you would supervise and deliver the service to the standard we expect, Details of your proposed charges including hourly rates for four levels, References for two current clients whom we can contact, Details of added value services you would be able to provide to the Association, Any other information about your firm you consider to be relevant, including your wider Involvement in NGO works.

Submission guidelines

The proposal submitted should have a maximum of 20 pages exclusive of the statutory requirements which shall be attached separately. The proposal subject line should clearly read, “EOI: EXTERNAL AUDIT.” Or “EOI: LEGAL SERVICES.” The proposal should be addressed to: Head of Operations and Institutional System Development. Mode of submission: Either electronically Or Printed hard copy proposals will be accepted.

It should be submitted to the following email: infor@umati.or.tz

The deadline for submission of the proposal is: 28 February 2020 at/or before 12:00 hours East African time. Only shortlisted bidders will be invited to present themselves for interview at UMATI offices at a date to be communicated. For any questions, send an email to: infor@umati.or.tz org not later than 7 days after the date of the advert.

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